What is dual-factor authentication?
It’s a method of giving users access to a platform or service to protect it from other people
who those users don’t want accessing or viewing their information. As the name suggests, it
consists of two steps (factors). The simplest example of one-factor authentication is using a
login and password to access a website or a tool. However, passwords have become less secure as
they can be stolen or picked up, or your account can be hacked. That’s why having recipients
give an extra layer of identification can boost your infosecurity. There are three types of
two-factor authentication. After entering the password, users can be asked to provide something
they own (like a bank card or other object), something they know (a PIN code, one-time password,
SMS code, etc), or something they are (biometrics as individual physical characteristics).
Protecting documents with multi-factor authentication is important. Contracts, financial
documents, and many other types of documentation are often confidential. Sharing them online
with your partners, customers, or even within your organization must be secure. signNow
understands that and has built a system for assuring you can secure your content. Invite
recipients to sign your agreements and forms by emailing them and select Advanced sending
options. There, you can set a password request, an SMS, a phone call to verify your recipient’s
identity.
How to add a signature to secured PDF
signNow can ask you to prove your identity before signing a document in several different ways.
If you need to provide a password for viewing it, look carefully in the email you received or in
other messages from the form’s author. If you don’t find it, contact the author to provide it
again. In addition to the password, you may also need to enter a code from an SMS to open the
document. You’ll receive one once you try to view the form and enter your phone number. Once you
open the PDF, fill it out and eSign it by typing, drawing, or uploading your signature.
signNow can ask you to prove your identity before signing a document in several different ways.
If you need to provide a password for viewing it, look carefully in the email you received or in
other messages from the form’s author. If you don’t find it, contact the author to provide it
again. In addition to the password, you may also need to enter a code from an SMS to open the
document. You’ll receive one once you try to view the form and enter your phone number. Once you
open the PDF, fill it out and eSign it by typing, drawing, or uploading your signature.
What is a secure document?
A secure document is one that has restricted access. Talking about traditional paper documents,
you can protect them from unauthorized access by keeping them locked away in a safe or secure
filing cabinet. When we talk about e-documents, you lock the document itself using a password or
code. Use signNow for securely collecting eSignatures from clients or partners by applying a
password or code to the file first. Alternatively, you can grant access via SMS or phone call
verification. Enter your recipient’s phone number before sending them anything for signing.
Doing the above is a sure way to keep your documents safe and readable by only those who you
want reading or signing them.
How to protect an electronic signature in PDF
Documents with sensitive data must be protected from unauthorized access whether they’re in
paper or in digital format. One of the reasons why choosing signNow for a secure electronic
document workflow is a good idea is that it provides several ways of protecting documents. When
you invite someone to sign a PDF, use Advanced options to set authentication. For password
protection, you should create a password and give it to recipients. Set up when the invite will
expire (it can be from 3 to 180 days). Tell the system when to send email reminders to sign your
PDF. Besides the password, you can also choose to protect your document and verify signers using
an SMS code or a phone call. Select what you find safer. Collect eSignatures fast and securely
with signNow.
How do you set a password for emailing a document?
signNow allows you to restrict access to your documents. Select a file, edit it: add various
fillable fields like Signature Field or My Signature. Then set Roles for each of them (the
fields you place), and click on Invite to sign. Add your recipients’ email addresses, customize
messages for them, and then click on Advanced Options. There you can find the authentication
options for protecting your document from unauthorized access. For each Signer, change the No
Authentication option to Password. Type in your secret keyword. Set the expiration period
between 1 and 180 days, as well as when the reminders should be automatically sent. Just don’t
forget to communicate with your signers about their passwords. They’ll need them to access and
eSign the form(s) you send them.
